You can also assign shortcut keys to up to 11 categories to simplify applying categories. Categories can also be applied to email from the Home ribbon and meetings from the Meeting tab. To apply additional categories, right-click and select a new category. Under Categorize, select the category to apply. Right-click on the email, appointment, task or contact to apply a category. What do you want to be able to tell at a glance? Do you want to know whether your meetings are internal ones, ones with the client, or ones with the court? Set up a category for each of those.įor example, if internal meetings are yellow, client meetings are red, and hearings are blue, just by glancing at your Outlook calendar, you’ll know what types of meetings are in store for you. When setting up categories, think about ways you’d like to color-code your calendar (or emails, tasks and contacts). Either rename those to something meaningful to you or delete them and start from scratch. Outlook contains categories like red, blue and yellow out of the box. Whichever way you open the categories dialog, from Categorize, select All Categories… at the bottom of the list. You can also find them by right-clicking on an email, appointment, task or contact.

From your calendar, click on an appointment to open the Meeting tab where you’ll find categories. Press the Delete button on your keyboard.From your email, categories are found on the Home ribbon.Make sure that you are not deleting recurring items.

Alternatively, you can hold down the Ctrl key and select each item individually. This will select all the items in the list. Select the first item in the list that should be deleted, hold the Shift key on your keyboard, and click the last item to delete.In this view, click on the Start column to list the Calendar meetings/events by oldest first:.Click on the Calendar icon on the bottom left:.The below steps should be performed when Outlook is reinstalled and the Calendar items are still visible.

This article provides the steps to remove or archive older Calendar items so that their count would reduce. Reinstalling Outlook doesn't help as it would fix the issue for a few days and all the meetings would then again go missing. When there are a lot of meetings/appointments/events (about 8000) in your Calendar, then, Outlook may not show all of them at one point and they would disappear.

Outlook calendar preview missing